Public Services

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Community Development Block Grant Funds

The Community Development Block Grant (CDBG) is a flexible program that provides funding to address a wide range of unique community development needs. Part of that flexibility is allowing the use of grant funds for a wide range of public services activities. These funds granted for public services cannot exceed more than 15% of our yearly allocation of CDBG. CDBG funds help us design and implement successful projects to create transformative impact in our community. Public service providers must meet a national objective with an eligible activity.

This section of the toolkit contains resources and documents to help ensure public service providers mitigate risks and challenges that might otherwise lead to noncompliance.

WHEN IN DOUBT, REACH OUT! We are here to provide technical assistance when needed. Thank you for all the work you do in our community to help create a city for everyone.

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Compliance Resources

The resources in this section aim to help you stay in compliance by providing an array of guidelines and tips to stay organized in clearly reporting where and how funds are dispersed.

Program Documents

Use these documents in this section when there are changes in your project or personnel.

How We Monitor Your Progress

The city’s Housing and Community Development Division (HCD) staff conducts monitoring of its entitlement programs through a variety of methods. Methods are dictated by the complexity of the activity, funding source regulations, subrecipient performance, citizen complaints, agency capacity and available resources. Monitoring techniques may include phone conversations, written correspondence, desk and on-site monitoring and other methods.

We've outlined our process below so you know what to expect each step of the way.

Step 1 - Eligibility Analysis

Every new program year we do an Eligibility Analysis to ensure your program meets an Eligible Activity/a National Objective and benefits low-and moderate-income persons (as defined under CDBG entitlement regulations 570.201.)

Step 2 - Risk Assessment Monitoring

We then do a Risk Assessment Monitoring to determine the level (i.e., High, Medium or Low) of risk your program has. The factors that shape the level of risk are:

  • Contract Dollar Amount
  • Program Oversight
  • Type of Contract
  • Number of Clients Served
  • Key Organizational Change
  • Goals
  • Program Participants
  • Performance Measurements
  • Contract Experience History
  • Last Monitoring Visit
  • Corrective Action (Any Monitoring)

Risk Assessment Form

Step 3 - Desk Monitoring

We conduct monthly Desk Monitoring which includes the ongoing process of reviewing subrecipient performance.

  • Requests for reimbursements and accompanying source documents.
  • Audit reports
  • Staff reports from prior monitoring visits
  • Client/Citizen comments and complaints
  • Information provided by other State, Federal, County, and local agencies.
  • Subrecipient responses to monitoring and/or audit findings
  • Original grant application
  • Subrecipient Agreement and amendments if applicable
  • Monthly or quarterly progress reports
  • Changes in personnel or project-related changes to scope or budget
  • Litigation if applicable

Desk Monitoring Form

Step 4 - On-Site to Monitor

Depending on the level of risk assessed for your program, we then come On-Site to Monitor. Please note: Due to COVID-19, on-site monitoring may take place virtually.

  • Before we come on-site, we provide a formal 30-day notice to you. We also outline exactly what documentation we’re requesting to monitor.
  • Activities considered to be high risk will receive on-site monitoring first, preferably within the first few months of the program year. This proactive approach can help head off any potential areas of non-compliance, and provide subrecipients with any technical assistance needed to ensure compliance with CDBG requirements.

Treasure Valley Aligned

The cities of Boise, Meridian, Nampa and Caldwell work together in monitoring projects in and across the cities of the Treasure Valley. The forms in this section are used to help monitor compliance.

Treasure Valley Monitoring Form

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Send a Message to HCD

Thank you for your interest in Housing and Community Development (HCD). Please use the contact information below to reach out to the HCD team.