Police Staffing Request

In support of the City of Boise’s vision of Creating a City for Everyone, the Boise Police Department (BPD) is dedicated to safeguarding our community and providing equal access to public safety services for all citizens of Boise. BPD is keenly focused on community outreach and engagement; emphasizing partnerships with community members, organizations, and businesses to ensure a safe, healthy, and livable environment.

Special events are an integral part of an active, thriving, and growing city that reflect the community, cultures, and interest of citizens who live and work here. BPD supports the City’s special event process by working with event organizers to assess security risks, and by providing police staffing when warranted to maintain public safety. Each request for police staffing will be evaluated and a decision will be rendered after assessing the risk factors, size, timing, public impact, and safety needs. The usage of BPD staffing for an event is subject to the City of Boise and Boise Police Department policies and procedures.

Events utilizing police staffing will be invoiced to defray the costs associated with the personnel and equipment provided. A fee waiver process is in place for organizations lacking the ability to pay, to ensure equal access to services.

Fill Out Request Form

Process

Boise Police Officers can be contracted (and may be required) to provide security for your event. To start the process, you must first complete the City Clerk’s Special Event Application. The application will be routed through the City of Boise Special Events Team, which includes Police. After an event is approved by the City Clerk’s Office, the event organizer must then complete and submit a Police Staffing Request to contract Police (linked above).

Once BPD receives the Police Staffing Request and staffing levels are determined, BPD will generate a Manpower Agreement which reflects the number of Officers, total number of hours, and price estimates for your event.

To start the process and fill out a City of Boise Special Event Application, please follow the link below:

CityofBoise.com/specialevents

Road Closures: Block Parties, Escorts, Marches

Before any road may be temporarily closed, two permits need to be requested and approved: The City of Boise Citizens Use Permit, and Ada County District’s Special Event Permit. If the anticipated attendance of the event is less than one thousand people permits are due at least five days prior to the event. If the anticipated attendance is more than one thousand or if alcohol will be served the permits are due at least 45 days prior to the event. Follow the links below to find the forms required for both entities:

City of Boise - Citizen Use Permit

Ada County Highway District – Special Event Permit ACHDidaho.org/SEP

BPD Guidelines for Event Staffing

Each event will be thoroughly reviewed and assessed to ensure compliance with City policies and procedures. To effectively manage police staffing requests without compromising police services to our community, the following guidelines will apply:

  • BPD will not staff events for individuals, private social gatherings, or facility security. Examples include providing security for weddings, retail businesses on Black Friday, or employee termination threats. For these types of events, we suggest hiring a private security company. If you have an emergency dial 911.
  • Examples of events where BPD staffing is appropriate include special events approved by the City Clerk’s Office, events including dignitaries, and significant cultural or community events that impact traffic and continuity of business for the surrounding community.
  • BPD may require staffing of Police for public safety and/or traffic control reasons. Staffing levels, locations, and timing will be at the Department’s discretion.
  • BPD recognizes that each event is unique and therefore each request will be evaluated on a case-by case basis
  • The Chief of Police reserves the right to approve or deny any staffing request

The matrix below is a general guideline to determine staffing. Aggravating and Mitigating factors will affect police staffing levels:

LOW RISK

MEDIUM RISK

HIGH RISK

ESTIMATED # OF ATTENDEES

0 - 100

101 - 200

201 - 500

501 - 1000

1001 - 2000

2001 - 3000

3000 +

ESTIMATED # OF OFFICERS

0

0

2 Officers

2 Officers             1 Sergeant

3 Officers                1 Sergeant

4 Officers               1 Sergeant

For each 750 attendees 1 additional Officer

Aggravating Factors

  • Alcohol consumption at the event - Multiple source dispensing, open to entire footprint
  • History of the event, prior event of similar nature with history of safety problems and/or police action
  • Risk behavior of expected attendees
  • Complex traffic plans
  • Multiple extended routes or overlapping events
  • VIP's in attendance
  • Weather considerations - Extended exposure to high or low temperatures, rain snow, or wind
  • Presence and number of private security personnel
  • Potential for opposing groups
  • Event location pose possible hazards or mitigation issues - bodies of water, potential for lost children, etc.
  • Agency resource needs - required number of officers available to safely staff the event

Mitigating Factors

  • No alcohol consumption at the event
  • History of the event, prior event of similar nature with no history of safety problems or police action
  • Attendees will be at one central location
  • Simple traffic plan, no street closures
  • No VIP's in attendance
  • Sufficient number of private security personnel
  • Weather considerations - No impact by weather

Affidavit of Indigence

Every citizen and organization shall receive equal access to City services, and decisions to require or provide police staffing at events will not be based on the entity’s ability to pay.  In accordance with City Code, any organization planning an event that cannot afford costs for city services shall have the right to request for waiver by filling an affidavit of indigence with the City Clerk. The City Clerk’s Office is the final determinator whether the Affidavit of Indigence is approved or not. Contact the City Clerk for more information on this process.

To fill out an Affidavit of Indigence with the City Clerk’s Office, please contact the Clerk’s Office at specialevents@cityofboise.org.

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