1.00 Table of Contents

Employee Policy Handbook

Section A: Master Operations Manual

1.00 - City Government

  • 1.01: Introduction and Disclaimer– Policy
  • 1.02: Policy and Regulation Development – Policy
    • 1.02a: Policy and Regulation Approval Process – Regulation 1.02a
  • 1.03: Equal Employment Opportunity – Policy
    • 1.03a: Equal Employment Opportunity – Regulation
    • 1.03b: Gender Harassment – Regulation
    • 1.03c: Gender Identity, Expression & Transition – Regulation
    • 1.03d: ADA Accommodations/Fitness for Work Exams – Regulation
    • 1.03e: Equal Employment Opportunity Complaint Form – Exhibit
    • 1.03f: Equal Employment Opportunity Appeal Form – Exhibit
  • 1.04: Code of Ethics – Policy
    • 1.04c: Business Meals – Regulation
  • 1.05: Whistle Blower Protection – Policy
    • 1.05a: Whistle Blower Federal Grants - Regulation
  • 1.06: Office of Police Accountability - Policy
    • 1.06a: Office of Police Accountability – Regulation
  • 1.07: Advisory Committees, Teams and Workgroups - Policy

2.00 – Employee Selection, Classification and Status Change

  • 2.01: Hiring – Policy
    • 2.01a: Hiring Process - Regulation
    • 2.01aa: Application Evaluation Form - Exhibit
    • 2.01aaa: Reference Check Worksheet - Exhibit
    • 2.01c: Probationary Period – Regulation
    • 2.01d: At-Will Employment – Regulation
    • 2.01e: Interim Director – Regulation
    • 2.01f: Emergency Hire – 90 Day – Regulation
    • 2.01g: Temporary Employment – Regulation
    • 2.01gg: Temporary Employment – Exhibit
    • 2.01ggg: Temporary Employee Handbook – Exhibit
    • 2.01h: Promotions, Transfers, Demotions & Temp Reassignments–Regulation
    • 2.01i: Rehiring Former Employees – Regulation
    • 2.01g: Veteran’s Preference – Regulation
    • 2.01p: Volunteers – Regulation
    • 2.01q: Individual Volunteer Waiver – Exhibit
    • 2.01r: Group Volunteer Waiver – Exhibit
    • 2.01s: Tier II Volunteer Fingerprinting Notification – Exhibit
    • 2.01t: Volunteer Handbook – Exhibit
  • 2.02: Background Investigations – Policy
    • 2.02a: Background Investigations – Regulation
  • 2.10: Legal Authorization to Work – Policy
  • 2.20: Employment of Relatives – Policy
    • 2.20a: Employment of Relatives – Regulation

3.00 – Compensation, Benefits, and Work Schedules

  • 3.01: Benefits Program – Policy
    • 3.01a: Employee Assistance Program EAP – Regulation
    • 3.01b: HRA - VEBA – Regulation
    • 3.01c: Fringe Benefits Program – Regulation
    • 3.01d: Fringe Benefits Program – Exhibit
    • 3.01e: Relocation and Moving Expense – Regulation
  • 3.02: Compensation and Wage Administration – Policy
    • 3.02a: Compensation and Wage Administration – Regulation
    • 3.02b: Range, Market, and Living Wage Analysis – Regulation
    • 3.02c: Incentive Award Authorization – Exhibit
  • 3.05: Excellence Awards – Policy
    • 3.05a: Excellence Awards – Regulation
    • 3.05b: Excellence Awards Authorization – Exhibit
    • 3.05c: Employee of the Year Nomination – Exhibit
    • 3.05d: Sample Memorandum to Employee
  • 3.08: Health Trustees – Policy
  • 3.10: Hours of Work and Break Periods – Policy
    • 3.10a: Hours of Work and Break Periods – Regulation
    • 3.10b: Flexible Schedules and Workweeks – Regulation
    • 3.10c: Hybrid Work - Regulation
  • 3.15: Time Off and Leaves of Absence – Policy
    • 3.15a: Compassionate Leave – Regulation
    • 3.15aa: Compassionate Leave Donation Form – Exhibit
    • 3.15aaa: Compassionate Leave Request Form – Exhibit
    • 3.15b: Bereavement Leave – Regulation
    • 3.15c: Family and Medical Leave (FMLA) – Regulation
    • 3.15cc: Family and Medical Leave-Military Related – Regulation
    • 3.15d: Holidays – Regulation
    • 3.15e: Jury and Witness Duty – Regulation
    • 3.15f: Leave of Absence – Regulation
    • 3.15g: Leave of Absence Request – Exhibit
    • 3.15i: Military Leave – Regulation
    • 3.15j: Sick Leave – Regulation
    • 3.15k: Vacation – Regulation
  • 3.17: Tuition Reimbursement – Policy
    • 3.17a: Tuition Reimbursement – Regulation
    • 3.17b: Pre-Course Tuition Reimbursement Request – Exhibit
    • 3.17c: Post-Course Tuition Reimbursement Request – Exhibit
  • 3.25: Wage Payment and Overtime – Policy
    • 3.25a: Wage Payment and Overtime – Regulation
    • 3.25b: On-Call and Call-In - Regulation
    • 3.25bb: On-Call Calculation Spreadsheet – Exhibit
    • 3.25c: Shift Differential – Regulation

4.00 - General Provisions

  • 4.01: Accommodating Individuals with Disabilities – Policy
    • 4.01a: Accommodating Individuals with Disabilities – Regulation
  • 4.05: Child Abuse Reporting – Policy
    • 4.05a: Child Abuse Reporting - Regulation
    • 4.05b: Sexual Abuse Reporting – Regulation
    • 4.05c: Child / Sexual Abuse Report Form – Exhibit
  • 4.10: Commercial Drivers (CDL) – Policy
    • 4.10a: Commercial Drivers (CDL) – Regulation
    • 4.10b: Substance Abuse Information Exhibit
    • 4.10c: Reasonable Suspicion Worksheet Exhibit
    • 4.10d: Post-Accident Test Request – Exhibit
    • 4.10e: Reasonable Suspicion Test Request - Exhibit
  • 4.15: Dating in the Workplace – Policy
  • 4.20: Drug-Free Workplace – Policy
    • 4.20a: Drug-Free Workplace – Regulation
    • 4.20b: Post-Accident Test Request – Exhibit
    • 4.20c: Reasonable Workplace Reasonable Suspicion Test Request - Exhibit
    • 4.20d: Drug-Free Workplace Reasonable Suspicion Worksheet - Exhibit
    • 4.20t: Tobacco Use – Regulation
  • 4.25: Grooming – Policy
  • 4.30: Information Technology Acceptable Use – Policy
    • 4.30a: IT Acceptable Use – Regulation
    • 4.30aa: IT Acceptable Use Password Standards – Exhibit
    • 4.30b: Cellular Phone Usage and Reimbursement – Regulation
    • 4.30c: Cellular Phone Usage and Reimbursement Justification – Exhibit
    • 4.30d: PDA and Mass Storage Device – Regulation
    • 4.30e: Posting of Promotional Materials – Regulation
    • 4.30k : Mobile Device Technical Support – Regulation
    • 4.30m: Social Media Administration – Regulation
    • 4.30mm: Social Media Terms of Use – Exhibit
    • 4.30n: Social Media Personal Use – Regulation
  • 4.35: Outside Employment – Policy
    • 4.35a: Outside Employment – Regulation
  • 4.40: Parking – Policy
    • 4.40a: Parking – Regulation
    • 4.40b: Parking Payroll Deduction Form – Exhibit
    • 4.40c: Parking Short Term Change Form – Exhibit
    • 4.40d: Parking – Compassionate Donor Form - Exhibit
  • 4.45: Personnel Files – Policy
    • 4.45a: Personnel Files – Regulation
  • 4.50: Political Activities – Policy
    • 4.50a: Political Activities – Regulation
    • 4.50b: Political Activities – Exhibit
  • 4.55: Proprietary Rights to Staff Materials – Policy
  • 4.65: Subpoenas, Summons or Complaints – Policy
  • 4.75: Travel – Policy
    • 4.75a: Travel – Regulation
  • 4.80: Vehicle Usage – Policy
    • 4.80a: Vehicle Usage – Regulation
    • 4.80b: Vehicle Surcharge Electronic Reimbursement Request – Exhibit
    • 4.80bb: Vehicle Surcharge Hard Copy Reimbursement Request – Exhibit
    • 4.80c: Take Home Vehicle Contract – Exhibit

5.00 Conduct, Discipline and Performance Management

  • 5.01: Standards of Conduct – Policy
    • 5.01a: Standards of Conduct – Regulation
  • 5.05: Corrective Action – Policy
    • 5.05a: Corrective Action – Regulation
    • 5.05b: Notice of Appeal/Request for Hearing - Exhibit
  • 5.10: Performance Management – Policy
    • 5.10b: Connect Boise – Regulation
    • 5.10c: Flex Rewards Designee Authorization - Exhibit
    • 5.15: Reserved for future use

6.00 – Safety and Security

  • 6.01: Safety – Policy
    • 6.01a: Safety Administration – Regulation
    • 6.01b: Asbestos – Regulation
    • 6.01bb: Asbestos Management Program – Exhibit
    • 6.01c: Chemical Hazard Communication – Regulation
    • 6.01cc: Hazardous Chemicals Inventory/SDS Table of Contents – Exhibit
    • 6.01d: Communicable Disease Exposure Control – Regulation
    • 6.01dd: Hepatitis B Vaccination Declination or Acceptance – Exhibit
    • 6.01ddd: Vaccination Voucher – Exhibit
    • 6.01e: Compressed Gas – Regulation
    • 6.01f: Confined Space – Regulation
    • 6.01ff: Confined Space Entry Permit – Exhibit
    • 6.01fff: Confined Space Evaluation Form - Exhibit
    • 6.01g: Emergency Preparedness – Regulation
    • 6.01gg: Emergency Evacuation Information – Exhibit
    • 6.01ggg: Bomb Threat Checklist – Exhibit
    • 6.01h: Fall Protection – Regulation
    • 6.01i: Fire Prevention – Regulation
    • 6.01ii: Hot Work Permit – Exhibit
    • 6.01iii: Red Tag Permit for Fire Protection System Impairments – Exhibit
    • 6.01j: First Aid and AED – Regulation
    • 6.01jj: Recommended First Aid Kit Contents – Exhibit
    • 6.01jjj: AED Maintenance Checklist – Exhibit
    • 6.01jjjj: AED Deployment Event Summary – Exhibit
    • 6.01k: Hazardous Energy Control – Regulation
    • 6.01kk: Energy Source Determination Worksheet – Exhibit
    • 6.01kkk: Electrical Safe Practices/Procedures – Regulation
    • 6.01kkkk: ARC Flash and Shock Hazard – Regulation
    • 6.01l: Hearing Conservation – Regulation
    • 6.01ll: Excessive Noise Levels – Exhibit
    • 6.01m: Machine Guarding and Tool Safety – Regulation
    • 6.01mm: Machine Guards and Portable Tool Safety – Exhibit
    • 6.01n: Personal Protective Equipment (PPE) – Regulation
    • 6.01nn: Job Hazards Analysis – Exhibit
    • 6.01o: Powered Material-Lifting Equipment – Regulation
    • 6.01oo: Skills Assessment for Forklift Operators – Exhibit
    • 6.01ooo: Operator’s Pre-Use Checklist, Fuel – Exhibit
    • 6.01oooo: Operator’s Pre-Use Checklist, Electric – Exhibit
    • 6.01ooooo: Crane Inspection and Maintenance – Exhibit
    • 6.01p: Respiratory Protection – Regulation
    • 6.01pp: Respiratory Medical Evaluation Questionnaire – Exhibit
    • 6.01q: Worksite and Construction Safety – Regulation
    • 6.01qq: Soil Analysis, Testing, and Protective Systems– Exhibit
    • 6.01qqq: Trenching/Excavation Daily Inspection Checklist – Exhibit
    • 6.01r: Workplace Hygiene and Management – Regulation
    • 6.01 rr: Internal Hazardous Waste Management Procedure – Exhibit
    • 6.01s: Lead Safety – Regulation
    • 6.01ss: Lead Safe Housing Rule – Exhibit
    • 6.01sss: Lead Based Paint Flowchart – Exhibit
    • 6.01t: Silica Exposure Control Program – Regulation
    • 6.01u: Commercial Diving Operations – Regulation
    • 6.01uu: Divers Medical Questionnaire – Exhibit A
  • 6.02: Workers’ Compensation & Injury/Illness on the Job – Policy
    • 6.02a: Workers’ Compensation & Illness/Injury on the Job – Regulation
    • 6.02aa: Online Injury & Exposure Reporting Form – Exhibit
    • 6.02aaa: Incident/Injury Flow Chart – Exhibit
    • 6.02aaaa: Employee Injury and Exposure – Exhibit
  • 6.05: Photo Identification and Access Cards – Policy
    • 6.05a: Photo Identification and Access Cards – Regulation
  • 6.10: Violence-Free Workplace – Policy
    • 6.10a: Violence-Free Workplace – Regulation

7.00 – Separation and Post Employment

  • 7.01: Separation from Employment – Policy
    • 7.01a: Separation for Employment – Regulation
    • 7.01b: Separation Checklist – Exhibit
  • 7.05: Health Care Continuation (COBRA) – Policy
    • 7.05a: Health Care Continuation (COBRA) – Regulation
  • 7.10: Layoff – Policy
    • 7.10a: Layoff – Regulation
  • 7.15: Employment References - Policy

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